We're committed to ensuring the accuracy and reliability of your Environmental Product Declarations (EPDs). To achieve this, EPD Hub have developed a robust system verification process. This process ensures consistent data quality, minimizes potential errors, and reduces EPD creation costs.
Here's a breakdown of what's involved:
1. Preparation (You):
Management System Certification: Provide a copy of your ISO 9001 or ISO 14001 certificate, demonstrating your commitment to quality data management.
Data Control Documentation: Share documentation explaining your data control system (process or software). This should clearly outline how data is sent to the EPD tool and the measures taken to ensure consistent and repeatable data handling during download and transfer.
2. Consistent Parameters (You):
To maintain data consistency, please keep the following methods constant or notify EPD Hub of any changes:
For End-to-End (E2E) Tools: Your Bill of Materials (BOM) and data generation and import processes.
For API Integration: Your data transfer process.
Controlled Data Lists: Maintain controlled data lists for environmental impacts. While these don't need to be identical to any specific standard, they should be consistently managed.
3. EPD Hub Audit (EPD Hub & You):
For your first batch of EPDs, EPD Hub conduct a full manual verification. Their verifier will assess how you ensure consistent and accurate data usage, checking for controls that minimize manual entry errors. These controls might apply to areas like material composition, product mass, or results variance.
4. Ongoing Controls and Re-audits (EPD Hub & You):
Validity: Your system verification is valid for three years and requires an annual maintenance audit.
Maintenance: You'll need to provide a list of internally verified EPDs generated since the last audit, and make EPDs available upon request.
Major In-Life Updates:
Significant changes to your BOM, data generation/transfer process, or the system itself will require a repeat system verification at your cost. The annual maintenance fee will also be reapplied. A new system verification will incur the full annual fee, while a major system upgrade will incur half the annual fee.
Estimated Duration:
The entire system verification process typically takes 2-3 months.
We're here to support you throughout this process. Please don't hesitate to reach out if you have any questions.