To get started, click on the '+ Add' icon on the main page of your account and choose 'Organization' as the project type. Fill in the mandatory fields and link the project to your license. After saving the general information, the main page of your project opens. Click on 'Get started' and you are able to choose the tools for your calculations. Select all the tools you wish to use for reporting, click save and the reporting period for the previous year is automatically created.

If you wish to add a new reporting period to an existing project, you can simply click on '+ Add a period' on the main page of your project. Set the correct year as the reporting period and add a period qualifier. The period qualifier can be left empty, but in case of multiple reports for one year, the qualifier is used to distinguish the calculation periods form each other.

Inputting data to a reporting period requires filling the input queries under different tools. Some queries, such as energy consumption, can be reached through input options for multiple tools, but some tools have their specific queries that can only be reached under a particular tool. Inside the input query, there may be sections for multiple tools. You can fill data through one query for multiple tools, so it is unnecessary to switch the tool e.g. when inputting data for different energy consumption scopes. All data will be automatically added to their correspondent categories.

Input data: Clicking on input data on any of the tool rows opens the input query options. Selecting one of the options opens the query for data input.

It is important to follow a consistent reporting scope for each reporting period.

The scope 1 tool is used for calculating the direct GHG emissions within the organization according to the disclosure 305-1 of the GRI standard. The tool automatically calculates all the required greenhouse gases (CO2, CH4, N2O, HFCs, PFCs, SF6 and NF3). Also, the biogenic carbon emissions are calculated separately as required.

As Base Carbone and DEFRA databases have separate data points for direct and indirect emissions, make sure you only use data points with a word 'direct' mentioned in the name of the data point in this scope.

Search for the correct type of fuel from the search bar and select the option with the quantity type you wish to use for inputting data. Fuel resources are mostly available for input in kWh and either mass or volume. Fuels consumption is included in scope 1 if they are from sources owned or controlled by the organization.

Only account for fuel consumption used for stationary units, such as power generators, boilers, furnaces or turbines here. Do not enter mobile fuel consumption here, as they are reported in their own query.

In this query, you can input data for fuel use from vehicles owned or controlled by the organization. Consumption of long-term structural leased vehicles for the organization are also accounted for in this section. There are two ways to report data for mobile fuels. Either type in the fuel or vehicle type and the quantity (in km or amount of fuel) or by adding emissions of CO2 and biogenic CO2, if these are measured using another method.

In the fugitive emissions section, fill in any refrigerant leakages or other type of gaseous emissions e.g. from wastewater or gas processing facilities. Do not add any emissions of these processes that are not controlled by this organization.

Process and other direct emissions sections is for reporting of other direct emissions from owned or operated physical and chemical processes or agricultural activities. For example CO2 from the calcination in cement manufacturing, PFC emissions from aluminum smelting, N2O emissions from fertilizers to soil etc.

Intensity denominators can be used for benchmarking e.g. results per ton of processed material or per revenue. If you wish to use this feature, select the preferred denominator and fill in the required quantity. The results are shown according to your denominator.

Scope 2 tools are used for calculating energy indirect greenhouse gas emissions according to the disclosure 305-2 of the GRI standard. The emissions for the required greenhouse gases are calculated for the generation of purchased or acquired electricity, heating, cooling, and steam consumed by an organization.

The scope 2 tools are divided into separate tools for location-based and market-based reporting as required in the protocol. As Base Carbone and DEFRA databases have separate data points for direct and indirect emissions, make sure you only use data points with a word 'direct' mentioned in the name of the data point in this scope.

For location-based reporting, a grid average emission factor is used to account for the emissions from the purchased energy. The required data for this tool is added within the 'Electricity use, location-based' query. Choose the correct grid electricity and the profile for the reporting period. Also, fill in the data for district heating and cooling by using the representative provider or if unavailable, the national average.

For fuels used in nearby or on-site heat suppliers, the fuel mix can be manually determined. If you choose this input, make sure to input the amount of energy purchased for the target organization of reporting.

For market-based reporting, data is reported using contractually reported values. Consumption that is covered by these contracts can be accounted for in the 'External reporting: emissions from contractual instruments' section of the 'Electricity use, market-based' query. Input data for the emissions as a lump sum using the contractual values. For green electricity or equivalent green certificate purchase contracts, the values are reported as green electricity in this input.

For the energy consumption not covered by specific contractual agreements, report all purchases as a residual mix. Within the EU, residual mixes are reported by the national energy market authorities. If you have only purchased electricity without the origin certified, report all purchases as a residual mix for the market-based reporting.

The consumption of district heating and cooling is directly physically connected services, so the input method is the same for both location-based and market-based reporting. Fill in the data for district heating and cooling within the 'Heat, steam and cooling use' query. If you have already input the data for one of these tools, the data is accounted for in both reporting methods.

Other indirect GHG emissions according to disclosure 305-3 of the GRI standard includes emissions from sources not owned or controlled by the organization. Data input for scope 3 is divided into upstream and downstream categories according to the 'GHG Protocol Corporate Value Chain Standard' (listed below). For each of these categories and activities, the organization can provide CO2 equivalent values or explain why certain data are not included.

To input data for these categories, choose 'input data' for the 'GHG Protocol Scope 3' tool and select the query you wish to enter data to. All of the categories are divided into these queries.

There are different input options for the majority of the categories. Most categories' emissions can be accounted for by inputting the GHG and biogenic CO2 emissions measured by a different method. Other input types, depending on the category, are either in e.g. quantities, km, units or in economic value. Select the most suitable method for each reported category. Economic value is considered the option with most uncertainty factor, so use this reporting method only if no other data is available.

Example query. In this query, data can be input in 3 different ways. Use only one input type for each product/service.

The purpose of this query is to collect all upstream data related to the production of fuels and energy purchased by the reporting company. Input transmission losses and upstream emissions from fuel and energy production either by searching and adding of the relevant data points or by inputting the externally calculated emissions in the 'External reporting' section.

As fuel combustion related emissions from purchased and consumed energy by the reporting company are already accounted for in Scope 1 and 2, only cradle to gate data points should be used in 'Activity data: upstream emissions' section. Use the 'Emission type' filter to find 'Cradle to gate emissions' data points only from the search bar (see screenshot below).

This tool compiles all the input data for energy consumption from GHG Reporting Scope 1 and 2 (location-based) tools according to disclosure 302-1 in the GRI standard. You are not required to input additional data for this tool if you are using this two GHG reporting tools. The total energy consumption is calculated with the following formula:

Total energy consumption within the organization

=

Non-renewable fuel consumed

+

Renewable fuel consumed

+

Electricity, heating, cooling and steam purchased for consumption

+

Self-generated electricity, heating, cooling and steam, which are not consumed

-

Electricity, heating, cooling and steam sold

Data inputs are automatically converted to kWh and GJ for the total energy consumption. The detailed report of the results can be downloaded in excel-format by choosing 'More actions' and 'Detailed report' on the result page of Energy consumption within the organization tool.

Example results. Your energy consumption results may look like this.